Careers

Executive Assistant

GDAHC is currently hiring an Executive Assistant to support the President & CEO, the current and incoming Board Chairs, Chief Operating Officer, and the entire GDAHC team. The Executive Assistant will be responsible for performing a number of administrative and operational duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload, prioritizing tasks, and maintaining an efficient office environment. This is an excellent opportunity to join and exciting multi-faceted non-profit!

This position directly reports to GDAHC's President & CEO.
Salary: Commensurate with experience
FLSA Status: Exempt
Location: Bingham Farms, MI
Applications are due by COB Friday, February 2nd and should be sent to TellKate@gdahc.org. Please see below for essential functions and required job qualifications. For further information and directions on how to properly apply, please view our full job posting.

Essential Functions & Responsibilities

  • Perform office and administrative duties to assist the President and CEO, COO, and other team member
  • Act as administrative point of contact with members, building and maintaining professional and positive relationships
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with members and community partners
  • Provide support for Executive, Board, Budget & Finance, and other Committees: schedule meetings, facilitate meeting accommodations, assist with development of and distribute meeting materials, take and circulate minutes, maintain a registry of "to-do" assignments and expedite follow-up, communicate and coordinate with members' offices
  • Produce professions quality reports, presentations and briefs
  • Prepare and expedite internal and external communications
  • Interface with data technologist, coordinating GDAHC's requirements, troubleshooting problems as they occur, and assuring consistent data and Internet access
  • Maintain GDAHC's master calendar of all events, conferences, holidays and vacations
  • Manage President and CEO calendar: schedule meetings and appointments, track time spent on projects, and manage travel itineraries
  • Perform basic HR tasks: enrolling employees in benefits, onboarding, maintaining employee personnel files, maintaining personnel policies, etc.
  • Interface with outsourced payroll vendor and ensure timely and correct reporting and submission of payroll information
  • Ensure compliance with GDAHC's by-laws
  • Maintain and organized filing system of paper and electronic documents
  • Monitor office supplies and research advantageous deals or suppliers
  • Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Uphold a strict level of confidentiality

Required Job Qualifications & Skills
The ideal candidate will have a cheery disposition, prior experience in an assistant role, impeccable organizational skills, and other qualifications and skills as noted:

  • Minimum of 4+ years of experience as an administrative assistant reporting directly to senior management
  • Advanced Microsoft Office skills
  • Exemplary planning and time management skills; ability to multi-task and prioritize daily workload
  • Outstanding organizational skills
  • Project coordination experience
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and professional demeanor

Please view the full job posting for further details and directions on how to apply.

The Greater Detroit Area Health Council [GDAHC] offers a diverse, team-based work environment with a variety of on-going programs and projects. GDAHC is an Equal Employment Opportunity Employer.